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Job Opportunity: Bilingual Administrative Assistant (French/English)
Location: La Citadelle de Lille, Lille, France
Start Date: August 2026
Schedule: Full-time (35 hours/week); Primary and Alternate positions available


Make a Difference Behind the Mission


Eight American military families arrive in Lille far from anything familiar — the language, the paperwork, the way things get done in France. You are the person who makes their life here work.
We are seeking a Bilingual Administrative Assistant with two missions of equal weight: help American families integrate into life in France, and run the daily administration of the U.S. office at the 1st Army Corps to Army standard. When a family finds their apartment because of you, the difference is visible the same day; when an inspection finds the files exactly where regulation says they should be, that is your work too.


What You'll Do


Translation & Interpretation
 

• Translate official documents between French and English — leases, insurance, utility contracts, medical and dental records, tax paperwork, and correspondence from French authorities.
• Interpret conversations between American personnel and French landlords, businesses, schools, and government offices, in person and by phone.

• Guide newly arrived families through French government registration, house hunting (including driving families to viewings), lease negotiation, vehicle registration and insurance, and school enrollment.
• Maintain a current database of housing options and community services in the Lille area, and keep working relationships with local agencies and landlords.
• Respond to occasional emergencies outside normal hours — a traffic accident, a hospitalization — where language support cannot wait until Monday.

• Serve as the local point of contact for the TRICARE Overseas Program — help families schedule medical appointments and file claims, protecting their personal and health information at all times.

• Run the U.S. National Support Element office and community room: filing systems, office equipment, and day-to-day administration.
• Manage correspondence end to end — type and format letters, DoD forms, awards, and citations; proofread for grammar, punctuation, assembly, attachments, page numbering, and required signatures.
• Maintain office files under the Army Records Information Management System (training provided) and audit them every six months for accuracy.
• Receive and prioritize incoming distribution, track suspense dates, maintain suspense files, and file updates to regulatory publications as they arrive.
• Handle telephone reception and coordinate daily with the American support element at Mons, Belgium.
• Build and maintain the office's standard operating procedures, checklists, and continuity files — so every recurring task can be picked up mid-stride by whoever sits at the desk.

• Fluent French and English (Common European Framework of Reference level C1 or equivalent), with working knowledge of legal terminology in both languages.
• Bachelor's degree in French, English, foreign languages, translation and interpreting, business, or communications — OR one year of specialized experience translating and interpreting French/English in a professional setting.
• One year of experience translating and interpreting documents and conversations between English and French, including editing translations for wording, structure, clarity, and punctuation.
• One year of general administrative experience: typing, Microsoft Word and Excel, report consolidation, correspondence and records management, and professional telephone manner.
• One year of experience interacting with French government administration or entities.
• Ability to pass the background screening required for access to a controlled military installation.
• References: two (2) references of past working experience demonstrating the requirements above.